Previous Article: Responding to Quotes
Once quotes and terms of production have been confirmed between brand and supplier, an order can be sent for a product to be made.
To create an order, go into the Development tab, click on the project name in the dashboard and click Create PO (found under the Quotes section). (An order is always created from the quote received by the supplier.)
A pop up screen confirms the quanities, sizes and cost for the order. You will have the ability to adjust these amounts on the next screen as needed. Once the quantities, sizes and costs have been confirmed, click Next. Note - please ensure the order quantity matches or exceeds the factory's MOQ. The Supplier's name will be static for this order and cannot be changed. Click Next again and complete the following information:
*Please note at any point you can save the order as a draft by clicking Save Draft on the bottom right side of the screen.
Add Order details
In this section there are parts that are filled out by the brand and other sections that are filled out by the suppliers.
PO a name (brand to fill in): it can help to use either a release season and description of the product for a bulk order, ie SS cap sleeve Dress 2024 (Spring/Summer 2024 cap sleeve dress).
Production Type:
Full Production means the supplier will source all the materials for the production.
CMT means the brand will provide the materials for the supplier and the supplier will assemble it.
Order accept date - this is a time period (determined by the brand) for how long to allow the supplier to accept the order; typically providing a week for the supplier to acknowledge that they received the order and would like to proceed.
XF date - is the requested date that the finished product would leave the supplier. Please note this may need to be changed by the supplier.
Purchase order notes - this is an opportunity for the brand to ask the supplier for product options or suggestions, or to provide more details regarding their project. Some examples of questions are :
Does the Supplier have an alternate material?
Are there any cost saving changes that could be made?
Does the supplier have any recommended construction variations?
Does the supplier have any examples of [process / fabric / recommendation] ?
Is it possible for the Supplier to send a reference?
Order type - either a sample order or bulk order
Trade Terms - refers to an agreement between supplier and brand for when possession takes place. See below:
Tags - add type of product ie t-shirt, necklace, bag, etc.
Shipping address & Billing address can be loaded from address book or added here manually.
Please note: Where there is a lock button, this information is completed by the supplier only.
Chose Next to move onto Create Order: Milestones
Milestones
This section explains the process of tracking the order but there is nothing that needs to be done on this page.
Please note:
Once an order is sent, messaging will become active and brands have the ability to message the supplier directly to negotiate terms and discuss the product in detail.
Final Step:
After reviewing all information, click Send PO. By sending the PO, the supplier will be notified and the production process will be started when both the supplier and the brand accepts. Once the PO is sent, you will be able to view this order under the Orders tab as well as under supplier's quote in the Development tab.
Next Article: Orders Dashboard